AFTER BUYER CONFIRMATION

After Buyer Confirmation

Meenysa Neil International

This page outlines the mandatory procedures that begin after the buyer has confirmed the order, price, and commercial terms.
These steps ensure smooth execution, legal compliance, and timely shipment for EU/Estonia buyers as well as buyers from the rest of the world.

Important Notice

This process applies only after:

  • Product specifications are finalized

  • Prices and Incoterms are mutually agreed

  • Buyer confirms intent to proceed

1. EU & ESTONIA EXPORT PROCESS

Via Meenysa Neil Estonia Import OÜ (Upcoming EU Entity)

For buyers located in the European Union, exports are structured through our Estonian company to ensure EU trade compliance and efficient VAT handling.

Step 1: Buyer Order Confirmation

Buyer confirms the order via:

  • Email confirmation, or

  • Signed Proforma Invoice (PI)

Step 2: Issuance of Proforma Invoice

  • Proforma Invoice issued by Meenysa Neil Estonia Import OÜ

  • Invoice includes:

    • Product description & HS codes

    • Quantity & packing details

    • Agreed Incoterms (EXW / FOB / CIF / DDP)

    • Payment terms

    • Delivery timeline

Step 3: Payment Terms & Confirmation

  • Buyer completes payment as per agreed terms

  • Accepted modes:

    • Bank Transfer

    • Advance Payment

    • Letter of Credit (LC)

  • Order processing begins only after payment confirmation

Step 4: Procurement from India

  • Goods sourced from our Indian manufacturing & quarry partners

  • Quality inspection conducted as per EU standards

  • Export-grade packing ensured

Step 5: Shipping & Export Documentation

  • Shipment arranged from India to EU port

  • Export documents prepared:

    • Commercial Invoice

    • Packing List

    • Bill of Lading

    • Certificate of Origin

    • Insurance (if CIF)

Step 6: EU Import, Clearance & Delivery

  • Import handled under Estonian entity

  • EU customs clearance completed

  • Final delivery to buyer’s warehouse, showroom, or project site

2. EXPORT TO REST OF THE WORLD

Direct Export from India

Meenysa Neil International Export Private Limited

For buyers outside the European Union, exports are executed directly from India.

Step 1: Buyer Confirmation & Documentation

Buyer provides:

  • Order confirmation / signed PI

  • Buyer company details

  • Indian agent or shipping line preference (if applicable)

Step 2: Proforma Invoice & Compliance

  • Proforma Invoice issued from India

  • Buyer must provide No Objection Certificate (NOC) on company letterhead if required

  • Delay or non-submission of mandatory documents may result in order hold

Step 3: Payment & Order Activation

  • Payment received as per agreed terms

  • Order activated for production or sourcing

Step 4: Quality Control & Packing

  • Material inspected and approved

  • Export-standard packing executed

Step 5: Shipment & Export Documents

  • Shipment booked with authorized shipping line

  • Documents issued:

    • Commercial Invoice

    • Packing List

    • Bill of Lading

    • Certificate of Origin

    • Insurance (if applicable)

Step 6: Destination Delivery

  • Shipment dispatched to destination port

  • Buyer responsible for local customs clearance

  • Final delivery as per agreed Incoterms

Order Hold & Cancellation Policy

  • Orders may be kept on hold if required documents or payments are delayed

  • Prices may be revised in case of prolonged delay

  • Cancellation terms apply as per Proforma Invoice conditions

Compliance & Transparency

  • Full compliance with Indian export regulations and EU trade laws

  • Structured documentation & ethical trade practices

  • Clear communication at every stage

Need Assistance?

For any clarification after order confirmation, please contact our export team or reply to the official Proforma Invoice email.

Meenysa Neil International
Reliable exports. Transparent process. Global reach.

REQUISITION FORM FOR PROFORMA INVOICE